Capture
The visit is recorded
AGIMINION captures the room audio, and AGIMAN transcribes and drafts on the appliance inside the practice network. No internet connection is needed to transcribe or draft.
All integrationsGmail
Mail integration
AGIMAN writes the referral letter and saves it as a Gmail draft
After the visit, AGIMAN writes the referral letter or patient handout from the reviewed note and saves it as a Gmail draft in your practice Workspace. A person reads it, sets the recipient, edits the wording, and presses send.
- HIPAA compliant
- Runs on your network
- Clinician signs every note
- System
- Gmail
- Category
- Used by
- Independent and small group practices on Google Workspace
- Connects over
- Google Workspace OAuth app
The connection
How AGIMAN connects to Gmail.
What Gmail is
Gmail is the email service in Google Workspace, run by your practice administrator on your own domain. Mailboxes, contacts, and sent mail live in the practice Workspace account, and access is managed through the Google admin console. It is where front-desk and clinical staff already write to referring offices, patients, and labs.
Who runs it
Independent and small group practices on Google Workspace
The access path
Gmail APIOAuth 2.0
AGIMAN connects to your Workspace as an OAuth 2.0 application that the practice authorizes, scoped to compose drafts and nothing more. It does not read your inbox and does not send mail on its own. The first draft path is scoped and tested against your own Workspace account before go-live, so the staff who own outreach see which mailbox the drafts land in and what a draft contains before anything is turned on.
The Gmail draft path is scoped and tested against your own Workspace account before it is turned on at go-live.
The workflow
From the exam room to Gmail, with you in control.
Draft
Letter or handout written
From the note the clinician reviewed, AGIMAN drafts the referral letter or patient handout in plain language, with the relevant findings, codes, and follow-up already filled in.
Review and sign
A person reads and edits
Staff open the draft, check the recipient, fix the wording, and attach anything else. AGIMAN never sends and never decides who receives the letter.
Save to Gmail
Lands as a Gmail draft
The approved text is saved through the Gmail API as a draft in the practice mailbox. It sits in the Drafts folder until a person presses send.
After sign-off
What AGIMAN hands back to Gmail.
Referral letter to Gmail
The referral letter, built from the reviewed note, is saved as a Gmail draft with the findings and reason for referral already written. A person sets the recipient and sends.
Visit handout to Gmail
A plain-language summary of the visit and next steps, saved as a draft to send to the patient. Staff confirm the address and edit before it goes out.
Nothing sends itself
Every item lands in the Drafts folder, never the Sent folder. AGIMAN has no permission to send mail, so a person always has the last read.
On your network
Local first, before any export.
- Room audio and transcripts stay on the appliance on your network.
- Transcription and note drafting run on site, with no internet connection required.
- Nothing reaches Gmail until the clinician reviews and signs.
- Exports use the access path your practice approves, with a BAA available.
Questions
Gmail, answered.
Does AGIMAN send email from our practice?
No. AGIMAN is authorized only to create drafts. Every letter and handout sits in your Gmail Drafts folder until a person reviews it and presses send, so the recipient and final wording are always a human decision.
Can AGIMAN read our inbox or patient mail?
No. The OAuth scope is limited to composing drafts. AGIMAN does not read incoming mail, search the mailbox, or touch sent messages. The room audio, transcripts, and clinical drafts stay on the appliance on your practice network.
Is this how chart notes reach the EHR?
No. The Gmail path is non-clinical. It handles referral letters and patient handouts for a person to send. Signed chart notes and codes sync to your EHR through a separate, EHR-specific export path, not through email.
Other office integrations
See all integrations
Get started
Run AGIMAN alongside Gmail.
Buy the appliance and room devices, then scope the Gmail export path with us. We test it against your instance before it is turned on.